How to Write Complaint Letter ? | 10 Best Samples of complaint Letters

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Complaint letter:

Complaint letter is such a letter. In which you make a complaint related to any person through a letter. This letter should have a topic on which you can write a letter related to the complaint of that person. In this complaint letter, you have to write your complaint very carefully and politely. This complaint letter is the only letter format, with the help of which you write on the subject of complaint related to any person on this complaint letter. Some examples of its format are as follows.

How to Write Complaint Letter ?
How to Write Complaint Letter ?

Format of complaint letter

Following 10 types of complaint letter formats are given on this page.
  1. Write a letter to your district officer regarding the complaint regarding harassment by the police constable.
  2. Write a complaint letter to the District Magistrate of your district regarding the problem of drinking water in Jamnagar.
  3. Write a complaint letter to the chairman of your municipality regarding the use of substandard material in road construction in the colony.
  4. Write a complaint letter to the concerned Health Ministry regarding Corona patients not getting proper treatment in the hospital.
  5. Write a complaint letter to the transport corporation regarding the misbehavior of the bus driver. 
  6. Write a complaint letter to the electricity department due to high electricity bill.
  7. Write a complaint letter to the electricity department. To the electrical engineer regarding the problems arising due to power crisis.
  8. Write a complaint letter. Write a complaint letter to the society president to stop playing loudspeakers in the society late at night.
  9. Write a complaint letter to the district officer to stop uncontrolled cutting of trees and plants in your district.
  10. Write a complaint letter to the health officer to get the dirt in the society cleaned.
Example 1. Write a letter to your district officer regarding the harassment of a police constable.

To,
District officer
Aligarh Uttar Pradesh Date – 26/5/95
Samad Road Center
Point Gulzar Nagar,
Aligarh, Uttar Pradesh
202001

Subject: For complaint letter for harassment of police constable.

Sir,

My humble request to you is that I have Galaxy World Mobile shop at Samad Road, Center Point, Gulzar Nagar Aligarh Uttar Pradesh. There are many shopkeepers like me in Samad Road. With which police constable C K Paswan, posted at Aligarh police station, Uttar Pradesh, unnecessarily abuses and assaults shopkeepers and misuses his position. Many shopkeepers also throw out their goods and vandalize them. Yesterday CK Paswan police constable took a mobile from my shop and did not give me the money. When I asked him for money, he showed his position and said that he would not give it. What will you do and to whom will you complain about me? They started abusing me and even beat me. Whose marks are still on my body and he also threatened me that if I tell this to anyone, I will make your life miserable and will also get your shop closed.

It is my humble request to you that this incident should be impartially investigated by the competent authority and such bus police constables found guilty should be dismissed from their jobs. They should be given such punishment so that no one else commits such a mistake again. By doing this, people like us will be free and the image of the police in our society will remain intact.

I hope you will take my complaint seriously and solve this problem.

kind regards!
Date-26/5/95 Yours sincerely Rakesh Kumar Thakur
Samad Road Center
Point Gulzar Nagar,
Aligarh, Uttar Pradesh
202001

Example 2. Write a complaint letter to the District Magistrate of your district regarding the problem of drinking water in Jamnagar.

To,
District Magistrate
Jamnagar, Gujarat Yogeshwar Dham
Jamnagar, Gujarat
Date-6/6/15

Subject: Complaint letter regarding the problem of drinking water in the city.

Sir,
My humble request is that the problem of drinking water has been going on in our city for a long time. It is the responsibility of our municipality to supply drinking water. But the municipality is not paying any attention to the problem of drinking water in the city. Sir, you are very surprised to know that water is not being supplied regularly in our city every day for the last 7 months. We had complained about this to the municipality earlier also. But he did not take any solution for this problem. Water is not coming even from someone else's boring. All the people of the city are facing the problem of water.
15 tube wells were installed in our city by the municipal authorities. In which currently only 5 tube wells are functioning, where there are 5 tube wells, there are long queues of buckets and utensils as well as people quarreling among themselves. The damaged tube wells are not even being repaired by the municipality.

Therefore, it is my humble request to you that to overcome the drinking water crisis, a generator tube well should be installed. And which is a bad tube well. It should be repaired immediately so that the problem of drinking water in the city can be solved.

I hope that you will pay immediate attention to my point and take all possible steps to solve the drinking water problem of our city, thereby providing the necessary drinking water facilities to the people of our city. Otherwise the people of our city are ready to protest.

thank you very much
Date- -6/6/15 
Manan Aggarwal

Example 3. Write a complaint letter to the chairman of your municipality regarding the use of substandard material in road construction in the colony.

To,
Municipal President
Janakpuri, Delhi 113- D Subhash Nagar Colony
Janakpuri, Delhi

Subject: For complaint letter regarding use of substandard material in road construction in the colony.

Sir,

My humble request to you is that I am Rakesh Kumar, resident of 113 Subhash Nagar Colony, Janakpuri Delhi. I want to tell you that road construction was done in our colony only last week. The materials used in the construction of this road were very poor and very little cement was used. The ratio of cement and sand is 1:10. That's why the roads have already started breaking down. And there are potholes in between. Due to which vehicles fall into pits. Due to which there are a lot of problems in transportation. Even potholes are not visible in the dark.

Therefore, it is my humble request to you that the complaint should be thoroughly investigated by the competent authorities. And as a punishment to the road construction contractor, his payments should be stopped. Unless the contractor reconstructs the road using high quality material.

I hope that you will immediately pay attention to my point and take action against the road construction contractor of our colony.

Thank you,
Date-9/7/17 Yours sincerely, Surendra Shukla
113-D
Subhash Nagar Colony
Janakpuri, Delhi

Example 4. Write a complaint letter to the concerned Health Ministry regarding Corona patients not getting proper treatment in the hospital.

To,
Secretary
Ministry of Health
Patna, Bihar Date-4/5/21

Subject: Complaint letter regarding patients not getting proper treatment in the hospital.

Sir,

My humble request to you is that I Sushil Yadav is a local resident of Patna. The infection rate of the second wave of coronavirus this year is 30 to 50 times more than the first. Due to which people of all the states of the country are troubled. And are also facing this coronavirus boldly. But you will be very surprised to know this. That due to corruption and chaos in Patna's Sadar Hospital, Corona patients are not getting proper treatment. While the state government has also made arrangements for free medicines and free food in the hospital for the poor people. But the poor people are not able to get this facility in this hospital. Whatever medicine is available in the government doctor hospital of Sadar Hospital. 

They are sold in the market, due to which patients are not able to get the desired medicine. Some patients are also dying due to not getting timely treatment. And the doctors of the hospital are sitting without any worries. At such a time, the doctor should treat the patients without worrying about his health. Whereas the Chief Minister of our state, Nitish Kumar has provided adequate quantity of medicines, food and other necessary items to save the lives of the patients in every district of the state. 

Even instructions have been given to provide treatment to corona infection patients in home isolation. Even after complaining to the hospital superintendent, no satisfactory answer is sufficient. Doctors in the hospital do not even make rounds to see the patients. And leave alone serving the patients, the nurse does not even talk to the patients properly. His misbehavior with patients is very objectionable.

Therefore, it is my humble request to you that to improve the condition of Sadar Hospital of Patna, you should immediately appoint a committee of inquiry, and investigate the above allegations and punish the guilty persons. And provide relief to the patients by improving the hospital system.

Thank you,
Date-4/5/21 Sincerely
Sushil Yadav
Kuan Mor, Patna
Letter of Complaint
Letter of Complaint

Example 5. Write a complaint letter to the transport corporation regarding the negligence of the bus driver.

To,
Regional Manager
Delhi Transport Corporation
Delhi 7/98, Bhavnagar
Delhi

Subject: For complaint letter for negligence of bus driver.

Sir,

It is my humble request that I, Rahul Saxena, would like to draw your attention to the accidents happening due to negligence of bus drivers in the city. Sir had gone to Haridwar from Delhi last week. While traveling, I came to know that due to the negligence of bus drivers, accidents are increasing continuously in the city.

Who knows how many families have been taken away from them due to traffic accidents. And who knows how many people have been injured, but all this does not make any difference to the bus driver. Bus drivers also do not follow traffic rules properly. Due to which accidents on the roads are increasing every day. Bus drivers sometimes drive fast after consuming alcohol and even overtake other vehicles. They talk in a loud voice even to the passengers. We depend on buses to go from one place to another.

Therefore, my humble request to you sir is that the accidents are happening due to the carelessness of the bus drivers. Delhi Transport Corporation should pay special attention to that. And also punish such bus drivers. So that he does not think of doing it again, by punishing the bus drivers, daily accidents happening on the road can be prevented.

Thank you, yours sincerely.
Rahul Saxena

Example 6. Write a complaint letter to the electricity department due to high electricity bill.


To,
Chief Engineer,
Central Electricity Department,
Kanpur, Lucknow Date-7/9/20
Subject: Application for complaint of high electricity bill.

Sir,

My humble request is that I, Sushil Pandey, am a local resident of Swaroop Nagar, Kanpur, Uttar Pradesh. I would like to draw your attention to the suddenly increasing bills in my house. My electricity meter number is 768643, which is a meter given by electricity department for household purposes. Our meter reading is done by the electricity department on 1st of every month. Provides around Rs 1200 every month.

During summer, the electricity bill goes up to Rs 1200, but currently the cold season is going on and the electricity bill has come to Rs 6000. During winter season the electricity bill is reduced by almost half. Because during winter season the fan and AC also remain switched off. But this time my electricity bill has increased much more.

I feel that maybe there has been some mistake in the reading or billing department, due to which this bill of ₹ 6000 has come. It has become very difficult for me to pay 6000 electricity. Because I am from a lower middle class family.

Therefore, I request you to sir that the increase in my electricity meter bill should be investigated and the actual bill should be passed and the problem that has happened with my meter should not happen to any other consumer.

Thank you,
Sincerely,
Name- Sushil Pandey
Address-Swaroop Nagar, Kanpur,
Uttar Pradesh

Example 7. Write a complaint letter to the electrical engineer regarding the problems arising due to power crisis.

To,
electrical engineer,
Electricity Department,
East Singhbhum, Bagbera
Rae Bareli Orissa 
Date-6/6/21

Subject: Complaint letter for resolution of problems arising due to electricity crisis in the locality.

Sir,

My humble request is that I, Ankur Pandey, am facing difficulties due to lack of electricity. I want to make you aware of all of them. Even before this I had applied in the office on 1 April 2020. After that, the electricity problem was resolved for a few days, but due to non-availability of electricity in the locality for the last one week, the problem is increasing. 

There is electricity only for 4 hours a day and on some days there is no electricity at all. There are two children in my house, who are about to appear for 10th class examination and their examination is near. Due to lack of electricity he is not able to study properly. Due to lack of electricity, water problem also occurs. The daily routine of all the people in the locality has become disorganized.

Therefore, it is a soft request to you sir to solve the electricity problems occurring in our locality as soon as possible. I will always be grateful to you for this.

Thank you, 
yours sincerely.
Ankur Pandey
East Singhbhum Baghbeda,
Rae Bareli Orissa

Example 8. Write a complaint letter to the society president to stop playing loudspeakers in the society late at night.

To,
Mr. Senior Society President
Gwalior, Madhya Pradesh 
Date- 09/05/22

Subject: For complaint letter to stop playing sound equipment late night in the society.

Sir,

My humble request is that I, Akhil Verma, am a member of Block C of your society. I want to inform you about some things happening in the society. These days, from Block B in front of me, the sound system is being played very loudly till late night. Due to which all the members of Block C are very upset. The elderly people in our family are not able to sleep at night. My family members as well as many members living in this block are facing a lot of problems. We even went to the block opposite and complained about it, but the children are adamant. It doesn't matter to them that someone is upset because of them. 

I want to tell you that my family consists of my old mother, and my old father. Whose health is always bad. And also have two small children. Whose exam is near. He too is not able to concentrate on studies due to the loud sound of the sound equipment. I am very upset as I also have to go to work at 7:00 in the morning and am not able to sleep because of the noise from the sound system late at night.

Therefore, I have a soft request to you sir to solve the problems of all the members living in Block C. On behalf of all the people, I request you to try to solve this problem as soon as possible. I am writing the names of those members of my block below. Those who are facing problems due to the loud sound of these sound devices. The names of those members living in Block C are given below.

Those who are having trouble with these sound devices, come on,

Sushil Verma
Akhil Verma
Sunita Pandey
Gaurav Chandra
Sandeep Mishra
vipin chauhan
R K Tiwari
Mukund Chandra
Swati Malhotra
Ankita Saxena
Thank you
Sincerely
Akhil Verma
Block C
Flat Number-10


Example 9. Write a complaint letter to the district officer to stop uncontrolled cutting of trees and plants in your district.

To,
District Magistrate
Jamui
Date- 10/09/22

Subject: For complaint letter to stop uncontrolled cutting of trees and plants in the district.

It is a humble request that I Naveen Kumar is a permanent resident of Jamui. Being a responsible citizen, I want to draw your attention towards the uncontrolled cutting of trees and plants taking place in my district. Tree plantation was done in this district by the district administration and municipal corporation. Due to which we were getting clean and fresh air, but since last few days, due to indiscriminate cutting of trees and plants, the environment is not only getting polluted, but the natural beauty of the area is also getting affected. It is with great sadness that I have to tell you that the greenery of our district has also been snatched away due to indiscriminate felling of trees.

Therefore, it is a humble request to you that indiscriminate cutting of trees and plants in this district should be stopped as soon as possible and plantations should be done in Pune. So that the residents of the district enjoy clean air and their health is not affected and the natural beauty is also preserved.

Thank you. 
Sincerely
Naveen Kumar
jamui

Example 10. Write a complaint letter to the health officer to get the dirt in the society cleaned.

To,
Chief Health Officer,
Municipal council,
Jamalpur, Bihar 
Date- 10/09/22

Subject: To clean the filth in the locality.

Greetings,

The request to the service is that I Sushil Kumar is a permanent resident of Subhash Nagar Block B. I want to make you aware of the problems due to filth in my locality. For the last few days, even garbage collectors are not coming to our locality. Due to which the residents of the locality have to be kept outside. Because we cannot keep the garbage at home. 

Due to these flowers, there is a gathering of flies and mosquitoes all around the locality. The main reason for this is that there is complete mess and filth spread all around in our locality. Due to this, life of all the people in our locality has become rare. If the dirt is not cleaned in time, the emergence of a new disease is certain.

Therefore, it is my humble request to you that a garbage collector should be sent to Subhash Nagar Block B as soon as possible and the filth spread in the locality should be removed. It should also be cleaned so that the life of the entire families of the residents of the locality can become easier and a new disease can be avoided. I will always be grateful to you for this.

Thank you, yours sincerely.
Sushil Kumar
Subhash Nagar Block B
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