Introduction
When an employee is unable to reach office due to some important work or due to health related problems.
So for an employee to take a few days leave from his office, it is necessary to write a leave application to his boss or manager as per office rules.
If you do not know how to write Office Leave Application, and what should be included in the application form for leave from office? So you don't need to worry.
Apart from this, in this article we will give information about different formats of application form for leave from office and will also tell you tips to write application form for leave from office.
Therefore please read this article completely.
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| Office Leave Application |
When is the application form written for leave from office?
When an employee is unable to attend his office regularly due to any emergency or illness etc.
So in such a situation, the employee writes a leave application to the concerned officer of his office. This is a professional way for any employee to take leave from their office.
Because it is an unfair practice for an employee to take leave from office without applying for leave.
Therefore, an employee should take advantage of his basic rights by stating the reasons for taking leave in the application form for taking leave from his office.
An application written for an emergency is never rejected. An employee can write Office Leave Application to take leave for his personal and family matters.
Read the complete article to know in detail about the format for writing Leave Application letter for Office.
Formats Of Office Leave Application In English
1. Letter Format of Office Leave Application In English
While you can go to your office and submit the leave application form to your boss or manager, the letter format is used for taking leave.
This type of leave application form can be physically felt.
2. Email Format of Office Leave Application In English
Basically email format is used for taking leave when the employee is away from his office or is unable to submit the leave application form to his boss or manager.
In such a situation, the employee can use the email format of leave application to take leave from his office.
How to write an application for leave from office?
When an employee wants to take official leave from his office, the employee discusses the leave with his boss or supervisor through Leave Application.
A professionally written leave application can get you leave from your office as soon as possible.
Given below are the important points which you should keep in mind while applying for leave for office.
- Date: Mention important date in Leave Application.
- Subject Line: Must enter the subject line of your application.
- Salutation: To address your boss, write the recipient's name.
- Greetings: Add greeting sentences to the application to impress your boss.
- Reason for taking leave: Provide a valid and genuine reason for taking leave in the application, only then your boss can understand your problem.
- Required Time Period: You must mention the required leave time and interval in your application.
- Action Plan during Absence in Office: Mention the action plan to avoid inconvenience in Office during absence in the Leave Application.
- Contact Information: Provide your contact information in the application, so that your colleagues or boss can contact you to get any kind of information.
- Signature: Signature Do not forget to sign at the end of the application.
What should be included in the application form for leave from office? (letter format)
If you are writing Leave Application for your office in letter format, then definitely include the following points in it.
Subject Line: Write a subject for your application.
Name and address of the recipient: Write the name of the person to whom you are writing the application.
Salutation: Write the name of the recipient to address your boss in the application.
Body of the letter: Describe the purpose of taking leave in the application and the required leave days that you wish to take in your absence from office. What is your work plan? Don't forget to tell about it and provide contact address in the application.
Thank You Note: Add thank you notes to impress your boss in the application.
Name: Add your full name in the application.
Job Information: You can also include your job title in your application.
How to write a mail for leave from office?
If you are using the application in email format for taking leave, you should include the following points in your application.
Email Address: You must have the email address of the person to whom you want to send the application.
Subject Line: Add a subject line to your application as per the reason for taking leave.
Salutation: To address the recipient, add his or her name to your application.
Body of the letter: Mention the reason for taking leave in the application, and also include the number of days required. Also provide information about who will handle your work during your absence in the office.
Name: Enter your full name in the application.
Add Job Description: If required, mention your position name in your application.
Samples Of Office Leave Application
1. Application for annual leave from office
Date: XX-XX-XXXX
Subject: Application Form for Annual Leave
Dear Ramesh,
Shree Ram Udyog (Lucknow),
Sir, with humble request, I am writing this letter to let you know, that I have planned to visit Rameshwaram with my family.
For which I require ten days leave from (start date) to (end date), and thus I want to avail my annual leave allotment.
I have handed over my office duties to a colleague (name), who knows my work well. I am confident that he can handle my duties during my absence.
During my absence in the office, if you need any kind of information related to my work, you can contact me on my contact number or email address.
If I will come to the office before or after the scheduled date, I will let you know in advance.
Therefore, I request you to consider my leave application. I would be really grateful to you for this, I am waiting for your approval.
Sincerely,
(full name of the employee),
Job Title (optional)
2. Maternity Leave Application in English for Office
Date: XX-XX-XXXX
Subject: Application Form for Maternity Leave
Dear Shubham,
Infotech Private Limited (Prayagraj),
Through this letter I would like to inform you that the end of my pregnancy is near. Therefore, I want to take maternity leave for a few days as per my doctor's advice.
Therefore, I request you to grant me a leave of 2 months from (start date) to (end date) from my office work.
As per my condition, I will be on leave for a long time, so I have handed over my office work to a colleague.
I have also attached my pregnancy certificate and medical certificate along with relevant documents in the application.
Sincerely,
(full name of the employee),
Job Title (optional)
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3. Paternity Leave Application In English For Office
Date: XX-XX-XXXX
Subject: Application Form for Paternity Leave
Dear Ram,
Vishwanath Industries (Varanasi),
I am writing this letter to let you know; That my wife is in the last stages of her pregnancy. So I need paternity leave to take care of him.
Therefore I request you to grant me 15 days leave from (start date) to (end date). I will be thankful to you for this.
I have handed over the incomplete projects of my office to my colleague (name) and he is well aware of my tasks.
If you need any kind of information related to my work during my absence in the office. So you can contact me on my contact number or email address, for that I will always be available.
Sincerely,
(full name of the employee),
Job Title (optional)
4. Office Leave Application In English For Sick
Date: XX-XX-XXXX
Subject: Application Form for Sick Leave
Dear Manoj,
Shai Private Limited (Pratapgarh),
Sir, I would like to inform you, that for the last few days I am infected with high fever due to viral flu. Due to which my health is bad and I am not able to come to office.
According to my doctor, I should take proper rest along with medicine for two days, so that I can become healthy again.
Therefore I request you to grant me leave for two days from (start date) to (end date). I will be grateful to you for this.
Sincerely,
(full name of the employee),
Job Title (optional)
5. One Day Leave Application In English For Office
Date: XX-XX-XXXX
Subject: Application for one day leave
Dear Ramesh,
Shree Ram Udyog (Lucknow),
I am writing this letter to tell you that I need a day off. Sir, I have to go to my uncle's house to do some important work, due to which I am not able to come to office tomorrow.
So please grant me one day leave. I would be really thankful to you for this. I look forward to your approval.
Sincerely,
(full name of the employee),
Job Title (optional)
6. Casual Leave Application In English For Office
Date: XX-XX-XXXX
Subject: Application Form for Casual Leave
Dear Ram,
Vishwanath Industries (Varanasi),
Sir, I am writing this letter to inform you that my grandfather's health has been deteriorating for the last few days.
But since last night he has suddenly become serious, due to which I had to admit him to the hospital. Because of this I am not able to come to office for the next five days.
Therefore, I request you to grant me five days leave from (start date) to (end date). I will be grateful to you for this.
I have handed over my office work to my colleague (name), and I trust that he will handle my tasks during my absence in the office.
If you face any kind of problem during my absence in the Office, you can contact me on my contact number and email address.
Sincerely,
(full name of the employee),
Job Title (optional)
7. Marriage Leave Application In English For Office
Date: XX-XX-XXXX
Subject: Leave Application Form for Marriage
Dear Shubham,
Infotech Private Limited (Prayagraj),
I want to tell you with great joy that my marriage is on 15th of this month. For which I need a week's leave from my office work.
Sir, I am going to start a new journey of life with my future wife. Therefore I request you to grant me seven days leave from (start date) to (end date). I will be grateful to you for this.
I have also included a wedding invitation card for you in the application. I hope you will do me a favor by coming to my wedding.
Sincerely,
(full name of the employee),
Job Title (optional)
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| Leave Letter for Office |
8. Application form for leave from office
Date: XX-XX-XXXX
Topic: Leave Application in English for Office
Dear Shubham,
Infotech Private Limited (Prayagraj),
I am writing this letter to let you know, that I have planned a holiday with my family in Kashmir this month, for which I require leave for ten days.
Therefore I request you to grant me ten days leave from (start date) to (end date). I have completed my current project and submitted it to my colleague (name). My colleagues will manage my project work during my absence in Office.
If you face any kind of problem during my absence in Office, you can contact me for the same on my contact number or email address. I look forward to your approval.
Yours,
(full name of the employee),
Job Title (optional)
9. Casual Leave Application In English For Office
Date: XX-XX-XXXX
Subject: Application Form for Emergency Leave
Dear Shubham,
Infotech Private Limited (Prayagraj),
I am writing this letter to tell you that I need emergency leave for two days. Actually, I have just received information that my father is ill and admitted in the hospital.
I wish to visit him, hence I request you to grant me two days leave from (start date) to (end date).
If you face any problem during my absence in Office, you can contact me for the same on my contact number or email address.
Sincerely,
(full name of the employee),
Job Title (optional)
10. Application form for leave from office to attend a family function.
Date: XX-XX-XXXX
Subject: Leave Application Form for Family Function
Dear Manoj,
Shai Private Limited (Pratapgarh),
I would like to humbly inform you that 14th of this month is my child's first birthday, due to which I will be absent in the office on that day.
Therefore, you are requested to grant me one day leave, for this I will be really grateful to you. I look forward to your approval.
Sincerely,
(full name of the employee),
Job Title (optional)
Conclusion – Office Leave Application
Hopefully, after reading this article you must have understood how Office Leave Application is written in English?
If you have any kind of question related to this article; So you can ask us through the comment section.
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